Conferences

Health & Safety Plan

As the world changes, ASMS is trying to keep pace and do the right thing. Accordingly, to promote a safe environment for in-person attendees of the 69th ASMS Conference on Mass Spectrometry and Allied Topics we are pleased to share our planned Health & Safety protocols.

Many things will look different at the ASMS conference, but one thing will remain the same, a dedication to bringing together the BEST SCIENCE in the field of mass spectrometry.

Updated August 10, 2021
This Health & Safety Plan has been updated to specify additional vaccine types and specify that full vaccination is required. Please read below for details and stay tuned for updates.

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Guidelines for In-Person Attendees

New! See the new In-Person Attendees What to Expect page.

These guidelines apply to in-person conference attendees as well as in-person short courses and Fall Workshop on MALDI Imaging.

  • Proof of Full Vaccination is required (Pfizer, Moderna, J&J, AstraZeneca, or combination/mixed.) Full vaccination is two weeks from final shot.
  • Proof of negative Covid-19 test result is required within 72 hours of first check-in at the Pennsylvania Convention Center (antigen or PCR test results acceptable). A list of nearby test facilities will be provided for those who wish to test after arriving in Philadelphia. For those traveling from outside US, the Covid test that may be required to board your flight can be used at ASMS check-in if result is from within 72 hours.
  • Face masks required inside the Pennsylvania Convention Center (please bring your own face masks!)

How to Attend Remotely or In-Person

Conference. Registration for the conference is for in-person or remote attendance. On September 14 we will deploy a stand-alone questionnaire in your ASMS.org profile (for conference registrants only) to indicate in-person or remote attendance. Attendees may change their response (in-person or remote) on an as needed basis.

Most Short courses and Fall Workshop on MALDI Imaging are in-person only. Please register for an in-person short course or Fall Workshop ONLY IF you plan to attend in-person. 

A number of short courses will be online-only Nov 13-14. The registration for online-only short courses will open in late September or early October.

Inside the Pennsylvania Convention Convention Center

Daily health check-in questionnaires and temperature checks will be required to enter the convention center.

A wellness center will be visible and available to all in-person attendees during event hours. The wellness center will serve as triage for any attendee experiencing Covid symptoms. The wellness center will further evaluate attendees failing daily health check-in or temperature screening.

All convention center staff and suppliers working on behalf of ASMS inside the convention center will be wearing face masks.

Hand sanitizer stations throughout the building provided by the PCC and Freeman Expo.

The Pennsylvania Convention Center (PCC) is managed by ASM Global

Highlights of the PCC protocols are shared below. View complete document for additional details.

VenueShieldASM Global established venue cleaning protocols called VenueShield, which is available to convention centers, stadiums, arenas, theaters and special event spaces worldwide.

ASM Global has established cleaning protocols which will continue within the Pennsylvania Convention Center.

The VenueShield Environmental Hygiene Program works with over 400 products that include the recommended requirements for disinfecting various surfaces containing;

  • Accelerated Hydrogen Peroxides – commercially available from Diversey as
    Oxivir or equivalent.
  • Quaternary Ammonia – commercially available form Diversey as Virex II 256 or
    equivalent.
  • Alcohol-Based – disinfectants must be at least 60% alcohol containing ethanol or
    isopropanol are acceptable.
  • Chlorine-Based – to include bleach solutions
  • The VenueShield Environmental Hygiene program is available for review on our website at
    https://asmvenueshield.com/

GBAC-Star_optTo provide attendees an extra layer of confidence in our protocols, the Pennsylvania Convention Center has achieved the Global Biorisk Advisory Council (GBAC) STAR Accreditation.
Nothing is more important than to demonstrate a clean and safe facility in which to do business.

In order to achieve that trust, we continue to take the following steps:

  • Deep Clean Plan: prepares the building to host events at the Pennsylvania Convention Center.
  • Keep It Clean Plan: enhanced frequency of cleaning and sanitization with the latest chemicals to kill viruses.

Pennsylvania Convention Center (PCC) Building & HVAC

  • Implemented air quality improvements include:
  • Increasing building outside air intake/air exchange rates during occupied event hours.
  • Ongoing process of replacing HVAC air filters with higher efficiency MERV-14 filters.
  • Advanced plasma air purification technology for larger spaces are being installed.
  • All Life Safety Systems are maintained by the PCC’s in-house and third-party contractors. City of Philadelphia Certification is required for these systems. Records are kept on file and up-to-date on our ALTUM CMMS Software.
  • KONE UV escalator handrail sanitization system installed.

Food Service by Aramark inside the Pennsylvania Convention Center

AramarkAs the exclusive foodservice provider at the Pennsylvania Convention Center, Aramark is committed to creating experiences that enrich and nourish lives. With that commitment comes the understanding that providing world class food services in a safe and friendly environment is our top priority when it comes to servicing your next event to create memorable experiences for you and your attendees. Aramark has dedicated its resources to developing new ways to provide you with options to seamlessly transition back to a new normal.

Aramark EverSafe™ is a multi-dimensional platform created to support the safe re-opening and sustainable management of our client locations around the world. Enhanced procedures are outlined below with new ways of providing catering and concession services to guests attending events:

Contactless Point of Sale for Concessions

Catering Break Set-ups

  • Create layouts to accommodate distancing.
  • Prevent attendees from grouping together at food/coffee stations
  • Limit number of guests in a room according to building policy.
  • Hand sanitizers around food service areas.
  • Shielded registers at checkout for concessions sales
  • Individually packaged food and beverage offerings
  • Single use utensils and condiments
  • Individually wrapped catering cutlery rollups