Conferences

Abstracts

Go to Online Abstract Submission

If you have difficulty with the link above, you may also go directly to the abstract site: www.abstracts.asms.org.

The deadline for abstract submission is Monday, February 3, 2020 (11:59 pm Pacific-USA.) This deadline applies to all submissions (posters and talks). There are NO deadline extensions for this meeting, please plan accordingly. A complete list of oral and poster submission topics are here.

This page contains the following information:

  • Criteria for abstract acceptance
  • Word limits and instructions for online submission
  • How-to edit your submitted abstract instructions (this feature is only available through the February 3 submission deadline.)
  • Reason for common server error message during submission.
  • Review process and timeline for notification and public access of accepted abstracts.

Criteria for Abstract Acceptance

The ASMS Program Committee will meet to review abstracts. Abstracts must meet the following criteria: 
  1. The results presented in each abstract should add something new to our base of knowledge in mass spectrometry. The novel aspect of your work is an important consideration during abstract review.
  2. The abstract should include sufficient results to properly represent the experiments that will be presented.
  3. There must be a fundamental difference between each of the abstracts submitted from a research group. The same results may not appear in multiple presentations.
  4. Each attendee can be the presenting author on only one abstract (although an individual may be listed as a co-author on multiple abstracts).
  5. Abstracts with substantial commercial content will not be accepted.
  6. Failure to disclose information, such as the ID of compounds, is not acceptable.

Word Limits and Instructions for Online Abstract Submission

Before entering your abstract, assemble the following:
  • Title – Limit 20 words
  • Introduction – Limit 120 words
  • Methods – Limit 120 words
  • Preliminary data – Limit 300 words
  • Novel aspect – Limit 20 words
  • All of the co-author names, affiliations (institute/company) and their email address. IMPORTANT: Help recognize your co-authors correctly by carefully entering their name as it commonly appears on their publications.
  • Session selection - If you wish to be considered for an Oral you will be prompted for a 1st and 2nd choice. There is no oral-only option, you must be willing to present a poster if you opt for oral consideration. For poster-only, simply skip the oral session preferences.
Click "Next" at the end of each page to proceed through the entry process. Your abstract will not be submitted until you click "Submit Abstract" at the end. You and your co-authors will receive an email receipt to confirm your submission. Abstract entry sessions will time out after 10 minutes of inactivity. If you leave your computer and come back to it after the auto-timeout you will need to log back in.

How-To Edit Your Submitted Abstract Until the February 3, 2020 Deadline

You can edit your abstract at any time up to the extended submission deadline of 11:59 pm PST, February 3, 2020. Edits can include changes of any kind as well as the deletion (withdrawal) of your abstract. Please read numbers 5 and 6 below carefully before you begin.

  1. Return to online abstract submission
  2. Select the conference and then click 'View my drafts and submission'.
  3. Select the abstract to edit and proceed through all pages making the edits you desire (using Next button at bottom of each page).
  4. On the final page (Review & Submit) confirm that all of your edits are reflected.
  5. There is NO SUBMIT OR SAVE button, your confirmation that changes are made is the Review & Submit page. Abstracts are only 'submitted' one time. 
  6. To exit the Review & Submit page, click the hyperlink "ASMS 2020 Houston" near top of page.

The following topics are covered in detail on the page below (keep scrolling!)

  • Why Do I Receive Server Error Message?
  • Review and notification process for submitted abstracts

Why Do I receive Server Error message?

This is usually because you have pasted in text with special characters/symbols or sub- / super-script. If you receive this error message go to step 1 of your abstract and use the Special Character tool and sub-/super-script in the built-in Editor. See image below. We have found that replacing special characters/symbols using the Insert Special Character tool fixes the problem!

Editor Tools

 

 

 

    

Review and Notification Process for Abstracts

Once you submit your abstract all listed authors will receive a confirmation email. All submitted abstracts will be reviewed in February immediately following the February 3 deadline.

Notifications will be sent in during the first two weeks of March (exact date will be posted here once known). Notifications will be sent by no-reply@asms.org. This is the same sender for all other ASMS transactions (membership dues receipt, registration receipt, abstract submission receipt.) If you have not already done so, please white list this sender (no-reply@asms.org).

After notifications are sent the ASMS begins work on assembling the final program for Houston. A deadline will be noted on this page as date by which any minor changes can be accepted by the office. This includes notification that a paper should be withdrawn.

April 15 is the date targeted for the public availability of the final program for Houston. This will be available to all via the Online Planner.