Conferences

Proceedings Submission

Upload Your Poster or Oral for the official Conference Proceedings

Deadline for upload is November 22.  PDF format only for uploads, do not upload .doc or .mp4. Any non-PDF uploads will be deleted before the Proceedings is made available.

NOTES: The Proceedings upload is separate from any content uploaded for the online planner & mobile app (these are separate platforms from the ASMS Proceedings site.) ONLY the Submitting author may upload file for the ASMS Proceedings site. 

Failure to upload may prohibit your ability to submit an abstract for ASMS 2022.

Scroll down for instructions for 'How to Upload Your Proceedings File'.

What can I upload for my Poster?

This may be the actual poster you presented (saved as PDF) it may also be a longer abstract, figures are fine, saved as PDF. Your upload for the official conference Proceedings is separate from files uploaded for mobile app / planner. Please follow instructions below to complete your upload for the Proceedings.

What can I upload for my Oral?

This may be your talk slides saved as PDF. You may edit your slides if there are certain figures, etc that you wish to not include in your upload for the Proceedings. 

How to Upload Your Proceedings File

Follow these simple steps to upload your PDF for the conference proceedings. If you cannot figure this out or you are the presenting author, PLEASE just email your file to info@asms.org. Your file MUST be labeled with your poster or oral presentation code. For example, MP 999_My poster title.pdf.

  1. Go to Abstract site (you will be prompted to login to ASMS, if you are not already signed in). If the hyperlink does not function, please go to www.abstracts.asms.org in a new tab on your browser.

  2. Select the click 'View my Drafts and Submissions' for the ASMS 2021 Philadelphia conference.

  3. Click the blue upload icon for each submitted/accepted abstract and proceed to upload your PDF.
  4. If you are submitting author for more than one abstract, select the 'Home' tab after your first upload and repeat steps 2-3.

Need additional help? View this how-to document with screenshots of the process.

Can you edit your proceedings submission (replace your PDF)? Yes, as long as this is done by November 22. To replace your already uploaded PDF. Return to abstract site and click your abstract title. A window will appear allowing you to delete a submission and update.

Note to Submitting Authors of Orals and Posters: ASMS will substitute a PDF of the slides from a speakers talk if the speaker fails to submit to the Proceedings in one of the formats above. For posters we will reverse export file from the mobile app, if there is no upload in mobile app, then your poster will be withdrawn from the program. Please take action on your own, the upload of 100's of missing files is time consuming and delays the release of the Proceedings for all.

More About the Conference Proceedings

The official ASMS Conference Proceedings is a valuable record of the oral and poster presentations at the meeting. Authors are strongly required to submit their contributions to the Proceedings. Posters and slides from oral presentations may be submitted in their entirety. Alternatively, a summary of the presentation including representative figures (an "extended abstract") may be prepared.

PDF format is required. Refer to the following resources for preparation of your submission:
  1. Guidelines for Preparation of "extended abstract"
  2. Guidance for Generation of PDF (for Adobe Acrobat and Microsoft products).