Conferences

Abstracts

Abstract Submission is Closed, Notices will be sent March 4

For U.S. Government employees ONLY, if you were still unable to submit by February 26, please contact us at info@asms.org if you wish to submit. We will do our best to assist on an individual basis. Thank you!

Go to Presenter Guidelines for Orals & Posters

Notices will be sent on March 4

This includes Oral Acceptances, Poster Acceptances, and Rejections.
Beginning March 4, you can check the Abstracts Portal to "View your drafts and Submissions". You can view your abstract assignment (poster topic and day or orall session and start time or rejection status).

Scroll down for additional information including timeline for access of all abstracts to registered conference attendees.

Criteria for Abstract Acceptance

The ASMS Program Committee will meet to review abstracts. Abstracts must meet the following criteria:

The results presented in each abstract should add something new to our base of knowledge in mass spectrometry. The novel aspect of your work is an important consideration during abstract review.
The abstract should include sufficient results to properly represent the experiments that will be presented.
There must be a fundamental difference between each of the abstracts submitted from a research group. The same results may not appear in multiple presentations.
Each attendee can be the presenting author on only one abstract (although an individual may be listed as a co-author on multiple abstracts).
Abstracts with substantial commercial content will not be accepted.
Failure to disclose information, such as the ID of compounds, is not acceptable.

Review Process and Timeline for Notification and Public Access

February 7 through early March
The review process for all abstracts will begin promptly after the February 7 deadline (immediately after submission deadline). Late submissions are not possible. Session chairs select six talks for their oral sessions (64 oral sessions). Next the program committee reviews all remaining abstracts (those not selected for oral and those that wished poster-only) for poster acceptance. There is a typical rejection rate of approximately 2-3%. We suggest that all submitting authors review carefully the 'Criteria for Acceptance'.

Early March
All notifications will be sent in early March. We will post to this page the date and approximate time notifications are sent. The sender for notifications is no-reply@asms.org. This is the same sender for all other ASMS transactions (membership dues receipt, registration receipt, abstract submission receipt).

Early March though April 1
Notification messages for accepted abstracts will indicate how submitting authors can withdraw their abstracts, if needed. The deadline to withdraw an accepted abstract will be April 1.

April 15 through the Conference
On April 15 the Online Planner will go live. The online planner is available to all registered conference attendees. The online planner contains abstracts for all accepted presentations (orals and posters).

Learn about the new Conflict of Interest (COI) requirements for all abstracts and presentations.

Curious About How the Program is Put Together?

Read the Nuts & Bolts of organizing the Conference Program

To Withdraw, Adjust Authors, or Correct Typos: Deadline is April 1

If you need to withdraw an abstract, please contact ABSTRACTS@asms.org with:

Abstract ID number
We strongly prefer to receive withdrawal requests from the submitting author with cc: to presenting author (if presenter is different from submitter).

If you need to add a co-author or change the presenter, please contact ABSTRACTS@asms.org with:

Abstract ID number
Details for any NEW authors (name, affiliation, email, order in author listing)
If you are requesting a Presenter change, there is a limit of one presentation per person. So be sure the newly requested presenter is not already scheduled to present poster or talk.

If you need to correct a typo in your abstract, please contact ABSTRACTS@asms.org with:

Abstract ID number
Details on the location of the typo within the abstract and how to correct it.
Note: accepted abstracts have been reviewed and schedule as they were submitted. If you have additional information, new or updated information, this should be included in your final presentation (talk or poster). A Proceedings upload is required for ALL presentations. This Proceedings upload can be an extended abstract, your talk slides, or poster file. The Proceedings file is your opportunity to correct / add to the information provided in your short abstract.

The deadline for withdrawals and author changes need to be requested to abstracts@asms.org by April 1.

Word Limits and Submission Instructions

Before entering your abstract, assemble the following:

Step 1: Abstract entry. Enter the Title – Limit 20 words, the Introduction – Limit 120 words, the Methods – Limit 120 words, the Preliminary data – Limit 300 words, the Novel aspect – Limit 20 words, and enter a Conflict of Interest statement - List your conflicts of interest or indicate there are no conflicts.
Step 2: Authors - Enter ALL of the co-author names, affiliations (institute/company) and their email address. The submitter's name automatically appears as an author. It is possible to delete once additional authors are added. Be sure to designate only ONE of the authors as the Presenter (green checkmark). IMPORTANT: Help recognize your co-authors correctly by carefully entering their name as it commonly appears on their publications.
Step 3: Session selection - If you wish to be considered for an Oral you will be prompted for a 1st and 2nd choice. There is no oral-only option, you must be willing to present a poster if you opt for oral consideration. For poster-only, simply skip the oral session preferences.
Step 4: Questions - these relate to the designated PRESENTER of this abstract. The information is collected to help ASMS arrange oral sessions that remain diverse, balanced, and appropriately reflect the composition of the membership. Presenters will not be penalized or overlooked for any given response, or for the selection of the “Do Not Wish to Provide” option. The answers to all questions will be visible to reviewers only in the context described above.

The answers to these questions will NOT be included in the abstract submission receipt. To change an answer or revisit the answers selected, the person submitting this abstract may sign-in and select 'View my drafts and submissions'.
Step 5: Review and Submit - Your abstract will not be submitted until you click "Submit Abstract" at the end. You and your co-authors will receive an email receipt to confirm your submission. Please note that the questions and answers (step 4) will NOT be included in the submission email receipt. Abstract entry sessions will time out after 10 minutes of inactivity. If you leave your computer and come back to it after the auto-timeout you will need to log back in.